---
title: Add Appointments
description: The OpenReception calendar let's you enter appointments for clients you already have in your database, add new clients and add appointments for clients without an e-mail address
lastUpdated: 2026-03-01
sidebar:
  order: 2
---

import {Steps} from "@astrojs/starlight/components";

In the calendar you can add appointments to any available slot.

To identify clients OpenReception uses e-mail addresses. If you have the e-mail address of a client and add it to the appointment, the client will be informed about changes.

But you can also add appointments for clients that don't have an e-mail address.

## Add Appointment with E-Mail Address

<Steps>

1.  Navigate to the calendar section of the dashboard, go to the date and time you wish to add an appointment to and click on the empty slot.

    ![Calendar Overview with empty slots](./assets/add-appointment-in-calendar/1-calendar-overview.png)

1.  A modal will open. Enter the e-mail address of the client and click _Search Client_

    ![Add E-Mail to Appointment](./assets/add-appointment-in-calendar/2-add-appointment-find-client.png)

1.  If the client was found, you will see a notification that shows _Client selected_.

    ![Client selected notification](./assets/add-appointment-in-calendar/3-add-appointment-details.png)

    If not, you will be asked to confirm, if you want to add this client:

    ```
    This client does not have an account yet. Do you want to create an account for them?
    ```

    Click _Ok_ to add the client or _Cancel_ to try with another e-mail address.

1.  Either way you will be asked to enter appointment details.
    - Add a **name**
    - Add a **phone number**, if you want
    - Check the checkbox, if the client want's updates via e-mail
    - Click _Add Client Details_

    ![Appointment details form](./assets/add-appointment-in-calendar/3b-add-appointment-details.png)

1.  Lastly you can review your appointment before creating it. Click _Add Appoitment_ to create it.

    ![Appointment overview](./assets/add-appointment-in-calendar/4-add-appointment-overview.png)

1.  You will see a success message, once the appointment was created. The modal stays open, so you can talk to you client about it.

    ![Appointment added](./assets/add-appointment-in-calendar/5-appointment-added.png)

    Once you close the modal, you will see the newly added appointment in the calendar.

    ![Added appointment in calendar](./assets/add-appointment-in-calendar/6-appointment-added-calendar-overview.png)

</Steps>

## Add Appointment without E-Mail Address

<Steps>

1.  Navigate to the calendar section of the dashboard, go to the date and time you wish to add an appointment to and click on the empty slot.

    ![Calendar Overview with empty slots](./assets/add-appointment-in-calendar-client-without-email/1-calendar-overview.png)

1.  A modal will open. Click _Client has not e-mail_ to bypass the e-mail form.

    ![Add appointment: Client has not e-mail button](./assets/add-appointment-in-calendar-client-without-email/2-add-appointment-client-has-no-email.png)

1.  You will be asked to enter appointment details.
    - Add a **name**
    - Add a **phone number**, if you want
    - Click _Add Client Details_

    ![Appointment details form](./assets/add-appointment-in-calendar-client-without-email/3-add-appointment-details.png)

1.  Lastly you can review your appointment before creating it. Click _Add Appoitment_ to create it.

    ![Appointment overview](./assets/add-appointment-in-calendar-client-without-email/4-add-appointment-overview.png)

1.  You will see a success message, once the appointment was created. The modal stays open, so you can talk to you client about it.

    ![Appointment added](./assets/add-appointment-in-calendar-client-without-email/5-appointment-added.png)

    Once you close the modal, you will see the newly added appointment in the calendar.

    ![Added appointment in calendar](./assets/add-appointment-in-calendar-client-without-email/6-appointment-added-calendar-overview.png)

</Steps>
